Office Interior Design KL Cost Guide 2026
You’ll typically budget RM100-RM200 per sq ft for a mid-range office interior design KL project in 2026, with basic jobs from RM30-RM80 and premium finishes RM300-RM500 per sq ft.
Expect fit-out work to be the biggest slice, furniture and IT to add significant extra, and design or project management fees of RM10-RM60 per sq ft or 5-15 percent of renovation.
Plan contingencies, get multiple quotes, and phase work to save cost; more practical breakdowns and tips follow.
Budget Snapshot: Office Interior Design KL Fit-Out 2026
- Expect RM30-RM500 per sq ft depending on finish level: basic, mid-range, or premium.
- A typical 1,500 sq ft mid-range office interior design KL fit-out costs about RM150,000-RM300,000. You can see more examples in our recent office renovation projects in Kuala Lumpur.
- Designers charge flat fees, percentage (5-15%), or RM10-RM60 per sq ft for full services.
- Major costs: fit-out, furniture (desks RM500-RM2,500; chairs RM300-RM2,000), IT, and professional fees.
- Save by phasing works, mixing custom and ready-made furniture, and getting 2-3 detailed quotes.
Average Office Interior Design KL Costs in 2026
Wondering what budget you should set for an office interior design KL fit-out in 2026? You’ll find renovation costs vary sharply by quality and scope: basic works typically run RM30-RM80 per square foot, mid-range projects RM100-RM200 per square foot, and premium finishes can reach RM300-RM500 per square foot.
For planning, a 1,500 sq ft mid-range office interior design KL fit-out usually totals RM150,000-RM300,000; smaller spaces scale accordingly.
On top of that, factor in furniture and IT setup, which can add tens of thousands:
- Desks: RM500-RM2,500
- Task chairs: RM300-RM2,000
- Meeting tables: RM2,000-RM8,000
- Reception pieces: RM5,000-RM20,000
Lease location also affects long-term cost. KL City Centre commands higher rates than areas like Bangsar, Petaling Jaya or Cyberjaya, and that often influences how aggressively you invest in office interior design KL today versus phasing upgrades later.
Use these benchmarks to set a realistic Kuala Lumpur budget and compare contractor quotes.
How Office Interior Design KL Firms Charge for Projects
Having budget benchmarks for fit-outs helps, but understanding how office interior design KL firms charge will tell you how that budget gets allocated and where you can save.
You’ll commonly see three charging models for an office project:
- Flat design fees for a defined scope
- Percentage of renovation cost (5-15 percent)
- Per square foot rates (RM10-RM60 per sq ft) for full design and build
Design-only services often sit at RM3-RM8 per sq ft and may include space planning, mood boards and 3D visuals. Some firms bundle project management, while others bill it separately as a monthly fee or a percentage add-on.
For transparency, insist on a detailed bill of quantities and written quotations that list inclusions, exclusions and phase deliverables. That clarity lets you compare office interior design KL proposals, control scope creep, and identify where premium materials or extra services drive both fees and timelines.
Key Factors That Drive Office Renovation Budgets
What drives your office renovation budget most is not a single line item but a mix of measurable factors you can control:
- Square footage and layout complexity determine baseline scope.
- Finish levels (basic, mid-range, premium) set per square foot rates.
- Materials and systems such as engineered versus solid wood, branded fixtures, acoustic treatments or smart office tech can add 25-35 percent or more to costs.
- Location and building rules in KL influence working hours, access and permit costs.
You’ll treat office interior design KL budgets as the sum of project scope, finish level, labor and contractor premiums, and whether you’re doing minor refreshes or structural changes. Phased implementation reduces immediate spend but can raise long-term costs if contractors need to return multiple times.
To manage these budget drivers, define a clear scope, choose realistic finish tiers, and get competitive quotes from a few office interior design KL specialists so you control cost without sacrificing function.
Typical Cost Breakdown: Fit-Out, Furniture, Tech and Services
How much you’ll spend depends on four clear buckets:
1. Fit-out (construction and finishes)
For a 1,500 sq ft office interior design KL project, expect fit-out costs from RM150,000-RM300,000 for mid-range and RM300,000-RM500,000+ for premium. Per square foot rates span RM30-RM500 depending on scope, building condition and how much demolition or MEP work is required.
2. Furniture
Typical ranges:
- Desks: RM500-RM2,500
- Task chairs: RM300-RM2,000
- Meeting tables: RM2,000-RM8,000
- Reception counters and lounge pieces: RM5,000-RM20,000
You can mix custom carpentry with ready-made systems furniture to keep your office interior design KL budget under control.
3. IT and telecoms
Plan for:
- Business internet: Unifi Biz around RM199-RM349 per month; TIME around RM99-RM299 per month
- Staff devices: RM3,000-RM8,000 each depending on role
- Printers: RM1,500-RM10,000
- Cloud subscriptions: RM10-RM50 per user per month
4. Professional services plus contingency
Add professional fees for design and oversight (design-only RM3-RM8 per sq ft is common) and a contingency covering 3-5 months of operating costs. For larger office interior design KL projects, this buffer protects you from variation orders and small upgrades that almost always appear once work starts.
This breakdown helps you plan realistic totals instead of guessing.
Practical Tips to Reduce Office Interior Design KL Costs
With cost buckets defined, you can focus on concrete measures to cut expenses without sacrificing function or appearance in your Kuala Lumpur office.
- Set a clear upfront budget and get 2-3 quotations that list scope, materials and timelines to prevent scope creep. If you are not sure where to start, contact our team to review your KL office fit-out plan.
- Phase work smartly: finish essential zones such as meeting rooms, workstations and bathrooms first, and defer noncritical areas like pantry upgrades, feature walls or phone booths.
- Mix custom and ready-made furniture so you spend on high-impact areas and use standard pieces where they work.
- Choose cost-effective finishes such as engineered wood and standard tiles that balance durability and look.
- Look for energy-efficient appliances and lighting to reduce operating costs, and check for any available government grants or incentives.
- Consider serviced offices or co-working short term while your main office interior design KL renovation is in progress to avoid rushing decisions that inflate prices.
Keep documentation tight and review change orders carefully. The clearer your paperwork, the easier it is to keep an office interior design KL project on time and on budget.
KL Office Fit-Out FAQ (Costs and Fees)
Do Office Design Costs Differ for Co-Working Spaces vs Private Offices?
Yes, you will pay differently. Co-working spaces need flexible layouts, communal amenities, higher durability finishes and more MEP capacity, so design and build costs often rise. Private offices focus more on individual finishes, privacy and brand expression, often costing less overall for the same size.
Can Designers Help With Sustainability Certifications Like GreenRE or GBI?
Yes, you can hire office interior design KL consultants to pursue GreenRE or GBI. They will assess your space, recommend compliant materials, document requirements, coordinate consultants and manage submissions so your workspace meets certification criteria while balancing budget, timeline and operational goals.
Are Warranties Provided for Workmanship and Installed Office Systems?
Yes, most firms offer workmanship and installed systems warranties. They are usually limited duration, such as 6-24 months, with clear exclusions and claim procedures. Confirm coverage, response times and any service charges in writing before you sign.
How Long Does Post-Handover Support or Snagging Typically Last?
Typically you’ll get 6-12 months of post-handover support. Many office interior design KL firms provide at least a 6 month snagging window. You will document defects, expect prioritized fixes, and get clear response timelines for items covered under warranty.
Can Designers Assist With Furniture Leasing or Rental Options?
Yes. Designers can help you source, negotiate and coordinate furniture leasing or rentals, advising on style, durability, budget impact and vendor terms. They will handle delivery, installation and returns so your office interior design KL setup is ready on time without large upfront spend.
Final Word: Make Your Office Interior Design KL Budget Work
By now you should be ready to brief designers and manage your office interior design KL costs with more confidence. Design-only fees typically sit between RM3-RM8 per sq ft, and selecting premium finishes can push overall budgets up by 25-35 percent.
That statistic matters. Choosing mid-range materials in the right places could save you a quarter of your renovation cost without sacrificing durability or brand impact.
Be selective about where you splurge, insist on clear scopes, and expect transparent quotes to keep your Kuala Lumpur office fit-out on time and on budget.
Want a second set of eyes on your office interior design KL budget?
Book a 20 minute cost review with us before you sign anything.
A short discussion upfront often saves a lot more down the line.
